Office relocation can be a nightmare if you are not prepared. There are a lot of things that could go wrong and you need to ensure that this does not happen. Fortunately, there are a number of steps that you can take to make your office relation as easy as possible
Plan In Advance
You should start planning your office relocation around 4 to 6 months before the actual moving date. This will ensure that you have time to cover all the details and will not be in a rush to get anything done. The first step in planning should be to scope out the new office location to better understand the layout.
You should look at creating a floor plan of the new space to plan where everything will go. This floor plan should be made available to the movers and your employees. By doing this, you will ensure that everyone knows where everything will go and where to find everything.
Hire Your Movers Early
It is generally recommended that you hire your movers around 1 to 3 months in advance. You should get a full estimate from a few moving companies before you decide on one to work with. The movers will need to view the office and see the logistics of the move before they are able to provide you with a comprehensive estimate.
When looking at movers, you need to ensure that they have experience with office relocation. You also need to ensure that they have the right insurance. Hiring your movers early will prevent a situation where your preferred movers are unavailable on your moving date.
Get The IT Team Involved
You have to tell your IT team about your move as far in advance as possible. At the latest, you should be providing them with 3 months warning of the impending move. This is vital if you want all of your IT systems to be up and running when you get to the new location.
The IT team will need to evaluate the new location and determine the IT infrastructure that is needed. Getting the legwork done in advance will ensure that you do not have any operational delays when you move. It will also ensure that they are able to plan what has to be done and determine the deadlines they need to meet.
There are a number of steps that you can take to make your office move as easy as possible. Planning ahead is the most important and you need to give your IT team advanced notice.